1. Contact a DMS

Brandbank, XXtract, Efdrie and Foodbyte are accredited Data Management Services (DMS) that can check and/or record data for you. GS1 checks whether the parties apply GS1 standards and guidelines correctly.

Choose a party and determine what kind of information they will record and/or check for you. Contact a DMS about recording and/or checking article data in GS1 Data Source and make agreements about the conditions and costs. After concluding an agreement, submit your choice in MyGS1.

Checking product information

A DMS can check logistical data and label information for you. After you receive a call for checks via MyGS1, the DMS is also informed. Contact the DMS about how they would like to receive the items and then send them. Based on the most up-to-date information, the DMS compares the data from and on products with the data you enter in GS1 Data Source. Finally, the DMS will return the results to you after checking.

The quality of your article data is also checked by means of system checks; daily current results can be found in MyGS1.

Recording item data

You can also choose to have logistical data and label information recorded by a DMS in GS1 Data Source. You do not need to then have your item details checked; they are automatically approved. Indicate to the DMS which items (or changes to items) to record.

The quality of your article data is checked by means of system checks; daily current results can be found in MyGS1.

Tips for concluding an agreement with a DMS

Checking product information

• What service level do you expect?
• What is the turnaround time of a check?
• How does the communication about the checks go and who is the contact person?
• How does the shipment of products work? Do I receive a shipping label as a supplier or do I decide which products I send?
• What arrangements do you make with regard to the confirmation of receipt of products?

Recording product information

• What service level do you expect?
• How does the communication about the products go that need to be recorded?
• How does the shipment of products work? Do I receive a shipping label as a supplier or do I decide which products I send?
• What arrangements do you make with regard to the confirmation of receipt of products?
• Who uploads my data into GS1 Data Source?
• Who can modify my data in GS1 Data Source? Can only the DMS do this or can I do this myself as a supplier?